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Toolkit

The Ultimate Guide To Relocation

Planning for office relocation can be time-consuming and stressful, especially if you have not managed one before. With so much to think about, even finding the right place to start your planning can be challenging. This is where some expert advice is invaluable and the team at Undiscovered Workplace have been planning and delivering office removals for many years.

With this level of experience, the Undiscovered Workplace staff knows exactly what the challenges are and how best to solve them. In this guide we give you everything you need to plan for your office relocation!

Toolkit Form

What Does Our Toolkit Cover?

Budget tracker

This document will help keep your costs in one place and keep you on a budget or show any variations to the costs. In the budget tracker, you can include all the costs associated with the move. You will also notice some example cost lines have already been included, to get you started.

How to plan and organise an office or business relocation

In this article, you will find a handy selection of office move advice that is invaluable when planning. The guide starts with an essential checklist and explains useful information you’ll need to pull together as you think about what your office move will entail. Undiscovered workplace has created an office move checklist to help you get started instantly with your planning, so you can use this or create your own.

Change of address template

This document is a template you can edit and use to send to your customers and suppliers
informing them of your office removal. It also explains any actions they need to take to keep
up to date with you.

High-level timeline

Undiscovered Workplace’s high-level office move timeline is a completed example relocation timeline for 10,000 sqft offices and above. It describes a high-level timeline for each task or milestone. The timeline is also a valuable tool for smaller offices to view and take away anything relevant.

Generic office moves timeline template

To get an insight into your move timeline, inside this document there are prefilled tasks that are relevant to business moves. Businesses can add and amend the tasks and milestones to suit their own needs to keep the project on track and allocate tasks to members of their
team. This document is a great help to make sure you have a clear idea of the jobs involved and who is going to be responsible for them.

How to communicate to your people about the business removal

Communication is key when moving offices, as it’s never easy implementing change in a workplace. In this article, we explain how and when to communicate effectively to your people about office removal or relocation in order to get the right engagement from your workforce and cause the minimum amount of disruption are relevant to business moves. Businesses can add and amend the tasks and milestones to suit their own needs to keep the project on track and allocate tasks to members of their
team. This document is a great help to make sure you have a clear idea of the jobs involved and who is going to be responsible for them.

New office welcome pack for your people

Knowing your people have everything they need before they arrive at the new offices really helps with the removal process. Undiscovered Workplace’s new office welcome pack allows you to edit and tailor the document to your own business and operations. This can be sent
out to your people before they arrive at the new offices.

Office relocation checklist

This office checklist gives you a good start on what you need to think about and who you need to speak with. This document is a great help to make sure you have a clear idea of the jobs involved and who is going to be responsible for them.

People and asset register

Knowing your people have everything they need before they arrive at the new offices really helps with the removal process. Undiscovered Workplace’s new office welcome pack allows you to edit and tailor the document to your own business and operations. This can be sent
out to your people before they arrive at the new offices.