You’ll find the answer to a lot of frequently asked questions from our clients when they are moving offices.
Moving in the week in working hours is the most cost-effective time to move offices. Evenings and weekends are more expensive however for some businesses this is the only time they can relocate offices.
In some cases, the building management team will only allow moves to happen outside working hours due to other tenants in the building and health and safety.
This depends on each business. The advice we give to our clients are two crates per employee or desk, one crate for desk and pedestal contents or locker contents and the other to include any filing they may have.
An IT crate will also be required but this will be taken care of by the move company.
We can take care of any parking dispensation which is required. These vary in each location and there is a cost for this. If you need to book parking with the building management or facilities team, we shall provide you with vehicle details in advance of your office move.
Desktop IT once decommissioned is packed into secure IT crates with anti-static bubble bags for the screens and keyboard bags where required. Each peripheral is labelled then the last label is transferred to the end of the IT crate so the move team can place it at the relevant desk in the new offices.
We have trained IT Technicians to manage the full decom and recom process of your desktop IT. We can work alongside your internal or external IT Team. All of our IT Technicians are used to working alongside our move teams. This makes the process run a lot smoother.
All new clients are subject to a credit check. Once this has been completed terms will be fully agreed upon. Our standard term for new customers is 50% upfront and the final 50% 30 days after the date of invoice.
We update and review our procedures regularly in line with the government and construction council’s advice. Below lets, you know our procedures.
BEFORE ANY MEMBER OF STAFF CAN RETURN TO WORK, WE ASK THE FOLLOWING QUESTIONS:
- Have you been ill in the last 14 days showing signs of COVID-19 or have you had the virus?
- Have you been in contact with anyone in the last 14 days who either has COVID-19 symptoms or tested positive for COVID-19?
- Do you have a temperature of 37.8 degrees or higher, or have you in the last 7 days?
- Are you listed as a vulnerable worker who is more likely to contract the virus?
We complete regular temperature checking with our staff.
THE FOLLOWING PROCEDURES ARE FOLLOWED:
- Depending on the size of the team we stagger start and finish times on site
- Where appropriate we ensure only 2 persons travel in a vehicle at a time ensuring the windows are open to circulate the air
- When arriving on-site and signing in we follow the companies operating procedures and ensure all members of staff wait with the physical distance of 2 meters apart
- Each member of staff wears the correct PPE whilst on site
- Only one person in the lift
- To minimise the risk of contamination we do not print job sheets or floor plans before arriving on site. These are sent to our Supervisor or Project Manager electronically, we advise our clients to have a copy of the floor plan ready for our team when they arrive on site. Job sheets are sent electronically for the customer to sign once the move has completed
- Notification to the client shall be made if a member of our staff contracts the virus within 14 days of the move completing
- Inventories for storage are completed in the warehouse after collection and then emailed within 72 hours of receiving the goods
- All staff bring their water bottle for use, we ask our clients to provide our teams with access to drinking water
- We ask our clients to ensure our teams have access to hot water and soap to enable our team to wash their hands
- No member of our staff pack kitchen equipment to reduce the risk of contamination
- No member of our staff pack employees personal desk contents
- All desks should be clear and free of paperwork or any other items on the desk before the moving team arriving
- All crates and cages used on site are clean and label-free, they are also sanitized after each use
- Our staff packing filing into crates always wear gloves.
Yes, we can. With printers, if they are leased, you’ll need to have written confirmation from the leasing company allowing us to relocate these, as sometimes they move the printers themselves. With safes, we will need a photograph along with the make/model number and the weight if known
The four main crates we use are as follows, the sizes are external dimensions:
- LC3B standard lidded crate (most common crate used for all items) L710 x W460 x H375mm
- IT1B lidded computer crate L740 x W570 x H623mm
- LC6B lidded meter crate (ideal for filing but they are quite big) L1115 x W490 x H365mm
- LC1B Lidded personal crate (ideal for small desk items) L400 x W300 x H330mm
Yes, you can. You can ask a member of our team for the cost to purchase the crates.
Crates once delivered are all scanned into the building, they are then the responsibility of our customer. There is a cost to write off the crates which are not returned at the end of the move.
If we are providing full move management services then our move manager will be responsible to make sure all crates are returned at the end of the project.
Always label crates to the new location they are moving to. The crate has a label area on each side, this is where the label should be placed. Try not to place labels on the lid of the crate as once they are stacked you or the move teams will not be able to see who’s or where the crate belongs to.
Our standard bubble wrap dimensions are as follows: 1500mm wide by 100m long.
We always say the more notice the better and the more time to plan the smoother the relocation goes. The advice we give is at least 21 days to be able to secure the booking in our operations diary however, we do understand things change so please speak to our team.
Yes, we have an office moving checklist you can download from our website. You’ll find the link to this here
The external sizes of these are 2184 x 1575 x 2438mm
Our storage containers are 250 cubic foot which is 40sqft, this means you could fit more in our containers if you loaded the items loosely as there are sides that are higher than if you were to use just floor space.
Yes, some of our clients request this.
No, however, we can recommend a business that can who we work alongside on some projects.
Yes, for projects where there isn’t a facility to recycle on-site, once we unwrap and install the furniture, we shall remove the excess packaging from the site and recycle this.