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Office Relocation Checklist

If you are planning a move, there are some things that you will need to consider. Planning for office removal or relocation can be time-consuming and stressful, especially if you have not managed one before. With so much to think about, even finding the right place to start your planning can be challenging, but with the right guidance and support it can be a relatively painless process. We have been helping businesses with office relocation for many years and have built up a wealth of experience that we can use to make sure your move goes as smoothly as possible.

The Undiscovered Workplace Office Relocation Checklist is accessible to download here.

The ultimate checklist includes: 

Who to talk to:

  • Engage with your staff early on and keep them updated
  • Speak with your IT company about the move
  • Speak with a professional office removal company to discover the services they offer
  • Speak with the building managers at your current and new location
  • Update your utility, telecoms, and internet suppliers
  • Update your customers

Need Help with your Business Relocation?

Things to do: 

  • Appoint a “move champion” for each department
  • Set deadlines – share these with all stakeholders
  • Review and or implement a workplace strategy
  • Measure your new office space to make sure the furniture fits 
  • Check the amenities in the new office
  • Complete a furniture audit and list anything additional you need. Also list furniture you no longer need
  • De-clutter any small unwanted items
  • Floor plan – display this where people can see it

Documents to update: 

  • Update your marketing materials and letterhead if required
  • Update companies house if your office is the registered address
  • Update your e-mail signature

Things to consider: 

  • Space utilisation study – how much space do you actually need
  • Can you move in normal business hours? This will be cheaper

Businesses do not take a one for all approach to their office space. Over the last 20 months, some have decided to give up their office completely, whilst others have downsized, sub-let space, extended their lease, or moved to similar-sized offices. Even though every business takes its own approach to their offices, (and, rightly so) they all face similar challenges evolving to a hybrid working environment.

Every business has its own unique requirements when it comes to office space. Some businesses prefer having an open plan office where everyone can see and hear each other. Others prefer having private offices that help them focus on the job at hand without distractions from others around them. In addition to this, some businesses need more room for storage than others and some have complex layouts with multiple floors or rooms within a building that need to be connected together seamlessly with technology.

The challenge with this is that there are many different factors that will impact the type of workspace you choose; however, there are also other factors that can affect your decision-making process such as location and cost which could influence your decision too.

When businesses are ready to discuss options for office removals, it is best to engage with a business relocation company that is experienced in managing and delivering these types of projects. They will be able to provide you with the best advice on how to move your business and what type of services would be required.

There are various reasons why businesses need to relocate, including:

Expansion – If you are expanding your business into a new location or moving premises altogether, then this is likely to involve moving your office too.

Saving money – If you have outgrown your current premises or need more space, then relocating can save you money on rent and other costs associated with running an office.

Avoiding disruption – Moving offices can be disruptive for staff as well as customers, so sometimes it makes sense to move everything at once rather than having multiple moves over time.

To learn more about our services and how Undiscovered Workplace can deliver a stress-free, positive commercial relocation services or internal furniture move reach out to the team.

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Want to discuss a relocation project with Undiscovered Workplace? Get your free & no obligations quote today. 

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